Privacy Notice of the Novocure group
Last updated: January 2022
We may process general personal data about you.
We may process your financial data.
We may process your health data.
|[Note: concerns Section 3: all categories of data].||[Note: concerns Section 3: communication data, business relationship data, contract data].||[Note: concerns Section 3: communication data, business relationship data, contract data, other data].|
We may process your location data.
We may process your biometric data.
We may process intimate data about you.
|[Note: concerns Section 3: behavioral and preference data].||[Note: concerns Section 3: registration data, business relationship data, contract data].||[Note: concerns section 3: other data].|
We may process personal data that you provide to us.
We may process personal data that we collect about you.
We may process personal data about you that we receive from third parties.
|[Notes: concerns Section 3: especially penultimate paragraph].||[Note: concerns Section 3: especially last paragraph].||[Note: concerns Section 3, especially last paragraph].|
We may use your personal data for marketing and advertising.
|[Note: concerns Section 4: marketing purposes and relationship management (para. 4)].||[Note: concerns Section 4: market research, to improve our services and operations, and for product development (para. 5)].||[Note: concerns Section 4: security purposes, etc. (para. 6 ff.)].|
We transfer your personal data to other companies that decide themselves how to use the data.
We also process your personal data outside of Switzerland and the EU.
1. What is this Privacy Notice about?
The Novocure group (also «we», «us») collects and processes personal data that concern you but also other individuals («third parties»). We use the word «data» here interchangeably with «personal data».
The «Novocure group» means the Novocure GmbH and its subsidiaries and group companies. A list of these subsidiaries and group companies can be found here https://www.novocure.com/our-global-community/.
«Personal data» means data relating to identified or identifiable individuals, which means that the relevant data, in combination with additional data, make it possible to draw conclusions about the identity of these individuals. «Sensitive personal data» is a subset of personal data that is specially protected under applicable data protection law. This includes, for example, health data, data revealing racial or ethnic origin, religious or philosophical beliefs, biometric data for identification purposes, and information relating to trade union membership. In Section 3, you will find information about the data we process in accordance with this Privacy Notice. «Processing» means any operation that is performed on personal data, such as collection, storage, use, alteration, disclosure and erasure.
In this Privacy Notice, we describe what we do with your data when you use https://www.novocure.com/ and our other websites and apps (collectively «website»), obtain services or products from us, interact with us in relation to a contract, communicate with us or otherwise deal with us. When appropriate we will provide a just-in-time notice to cover any additional processing activities not mentioned in this Privacy Notice. In addition, we may inform you about the processing of your data separately, for example in consent forms, terms and conditions, other privacy notices, forms and notices. In some circumstances, our use of your data will be subject to the requirements of the Health Information Portability and Accountability Act (commonly known as «HIPAA»). For example, this is the case in some situations when you enroll in one of our clinical trials, or if you are a United States citizen who is treated with a Novocure product. In those circumstances, our HIPAA Privacy Notice available at https://www.novocure.com/privacy-policy/ will also apply. Additionally, in some cases our use of your data may be subject to the California Consumer Privacy Act («CCPA»). In those cases, our California Consumer Privacy Notice available at https://www.novocure.com/california-consumer-privacy-notice/ will also apply. If you have questions about which policy applies to the information you have submitted, please do not hesitate to contact us. You will find our contact details in Section 2.
If you disclose data to us or share data with us about other individuals, such as family members, close personal friends, healthcare professionals, etc., we assume that you are authorized to do so and that the relevant data is accurate. When you share data about others with us, you confirm that. Please make sure that these individuals have been informed about this Privacy Notice.
This Privacy Notice is aligned with the EU General Data Protection Regulation («GDPR»), the Swiss Data Protection Act («DPA») and the revised Swiss Data Protection Act («revDPA»). However, the application of these laws depends on each individual case.
2. Who is the controller for processing your data?
The Novocure GmbH, Park 6, CH-6039 Root D4 (the «Novocure GmbH») is the controller for the Novocure group’s processing under this Privacy Notice, unless we tell you otherwise in an individual case, for example in additional privacy notices, on a form or in a contract. However, unless we tell you otherwise, this Privacy Notice also applies where a group company of the Novocure group is the controller, instead of the Novocure GmbH. This applies, in particular, where your data is processed by a group company in the context of its own legal obligations or contracts with such a group company, where data is exchanged with a group company, or where you otherwise interact with a group company. In these cases, the group company is the controller, and only if it starts sharing your data with other group companies for their own purposes (see Section 6), will they become controllers of their own.
For each processing activity there are one or several parties that are responsible for ensuring that the processing complies with data protection law. This party is called the controller. It is responsible, for example, for responding to access requests (Section 10) or for ensuring that personal data is processed securely and not used in an unlawful manner.
Additional parties may be joint controllers for the processing set out in this Privacy Notice if they participate in determining the purpose or means of the processing. All group companies may act as joint controllers. If you wish to receive information about the controllers for a specific processing activity, you are welcome to ask us as part of your access right (Section 10). We remain your primary contact, even if there are other joint controllers.
In Section 3, Section 6 and Section 11, you will find additional information about third parties with whom we work together and who are controllers for their processing. If you have any questions for these third parties or if you wish to exercise your rights, please contact them directly.
You may contact us for data protection concerns and to exercise your rights under Section 10 as follows:
CH-6039 Root D4
We have appointed the following additional positions:
- Data Protection Officer according to articles 37 et seq. GDPR:
Dr. Christian Schafer,
Active Assets A2 GmbH
78467 Konstanz, Germany
- Data Protection Representative in the EU according to article 27 GDPR:
81925 Munich, Germany
You can also contact these parties for privacy concerns.
3. What data do we process?
We process various categories of data about you, including current but also previous versions where information changes over time. The main categories of data are the following:
Technical data: When you use our website or other online offerings, we collect the IP address of your terminal device and other technical data in order to ensure the functionality and security of these offerings. This data includes logs with records of the use of our systems. We generally keep technical data for 6 months. In order to ensure the functionality of these offerings, we may also assign an individual code to you or your terminal device (for example as a cookie, see Section 11). Technical data as such does not permit us to draw conclusions about your identity. However, technical data may be linked with other categories of data (and potentially with your person) in relation to user accounts, registrations, access controls or the performance of a contract.
Technical data includes the IP address and information about the operating system of your terminal device, the date, region and time of use and the type of browser that you use to access our electronic offerings. This may help us to provide an appropriate layout of the website. We know through which provider you access our offerings (and therefore also the region) because of the IP address, but usually this does not tell us who you are. However, this changes, for example, when you create a user account, because personal data can then be linked with technical data (for example, we can know the browser you use to access an account through our website). Examples of technical data include protocols («logs») that are created in our systems (for example the log of user logins to our website).
Registration data: Certain offerings and services, such as free WLAN access, newsletters, etc., can only be used with a user account or registration. In this regard you must provide us with certain data, and we collect data about the use of the offering or If we or our contractual partners issue vouchers or invitations for events, we may require certain data when you redeem them, which we share with the issuing contractual partner (see Section 6). Registration data may be required in relation to access control systems, potentially including biometric data, depending on the control system. We generally keep this information for 12 months from the date use of the service ceases or the user account is closed.
Registration data includes the information you provide when you create an account on our website (for example username, password, name, e-mail). It also includes the data that we may require from you before you can use certain free services, such as, for example, our WLAN service, in this case: Name, e-mail and telephone number; or the redemption of vouchers, in this case: Name, address, contact details, time of redemption. You must also register if you wish to subscribe to our newsletter. In relation to access controls, we may need to register you with your data (access codes in badges, biometric data for identification) (see the category «other data»).
Communication data: When you are in contact with us via the contact form, by e-mail, telephone, or other means of communication, we collect the data exchanged between you and us, including your contact details and the metadata of the communication. If we have to determine your identity, for example in relation to a request for information, a request for press access, etc., we collect data to identify you (for example a copy of your passport or ID). We generally keep this data for 12 months from the last exchange between us. This period may be longer where required for evidentiary purposes, to comply with legal or contractual requirements, or for technical reasons. E-mails in personal mailboxes and written correspondence are generally kept for at least 10 years.
Communication data is your name and contact details, the means, place and time of communication and usually also its content (i.e. the content of e-mails, letters, etc.). This data may also include information about third parties. For identification purposes, we may also process your passport or ID number, a password set by you or your press pass. For secure identification, the following required information must be provided for media inquiries: Publisher, name of publication, title, first name, surname, mailing address, e-mail address and telephone number of the reporter.
Business Relationship Data: With business relationship data we mean the basic data that we need about you, in addition to contract data (see below), for the performance of our contractual and other business relationships or for marketing purposes, such as name and contact details, and information about, for example, your role and function, your bank details, your date of birth, treatment history, legal representatives, signature authorizations and declarations of consent. We process your business relationship data if you are a patient, caregiver, vendor, supplier, healthcare provider, or other business contact, or if you work for one of these companies (for example as a contact person of the business partner), or because we wish to contact you for our own purposes or for the purposes of a contractual partner (for example in the context of marketing and advertising, invitations to events or clinical trials, newsletters, etc.). We receive business relationship data from you (for example when you sign a contract with us), from parties you work for, or from third parties (such as contractual partners, associations), and from public sources (such as public registers or the internet). We also process health data and information about third parties as part of business relationship data. We may also collect business relationship data from our shareholders and investors. We generally keep business relationship data for 10 years from the last exchange between us or from the end of the contract. This period may be longer if required for evidentiary purposes, to comply with legal or contractual requirements, or for technical reasons. For contacts used only for marketing and advertising, the retention period is in principle much shorter, usually no more than 2 years from the last contact.
Business relationship data includes data such as name, address, e-mail address, telephone number and other contact details, gender, date of birth, nationality, status, data about family members and relatives, emergency and caregiver contacts, health insurance information, social insurance number, social insurance benefits, internal Novocure Patient ID, websites, photos and videos, copies of ID cards, job function, working modalities and conditions; moreover, details of your relationship with us (customer, clinical patient, vendor, supplier, visitor, etc.), details of your participation in events or clinical trials, classification and mailing lists, details of our interactions with you (if applicable, a history thereof with corresponding entries), reports (for example from the media, from clinical trials), or official documents (for example excerpts from the commercial register, permits, etc.) that concern you. As payment information, we collect, for example, your bank details, account number and credit card data. Declarations of consent and opt-out information are also part of business relationship data, as well as information about third parties, for example contact persons, service recipients, advertising recipients or representatives.
In relation to contact persons and representatives of our patients, suppliers, vendors and partners, business relationship data includes, for example, name and address, information about the role or function in the company, qualifications and (where applicable) information about superiors, co-workers and subordinates and information about interactions with these persons.
Business relationship data is not collected comprehensively for all contacts. The data collected in an individual case depends mostly on the purpose of the processing activity.
Patient health data: If you are a patient, we collect information about your health condition, health insurance coverage and healthcare provider. This includes health data and information about third parties, for example about your healthcare provider or caregiver. We receive this data primarily from you, but also from third parties, such as your healthcare provider. We generally keep this data for 5 years from the end of your treatment or from the end of the contract. This period may be longer where necessary for evidentiary purposes, to comply with legal or contractual requirements, or for technical reasons.
Patient health data includes information about your health condition, for example, medical records prepared by your physician (for example blood tests, diagnostic reports, treatment history, blood pressure, examination results, assessments by treating physicians, treatment and/or interventions, and prescription information), biometric information (for example copies of MRI or other scans relevant to your therapy), mental and physical health state, products and services provided to you for the treatment. It also includes information about your health insurance coverage and information about your healthcare provider.
Contract data: This means data that is collected in relation to the conclusion or performance of a contract, for example information about the contracts and the services provided or to be provided, as well as data from the period leading up to the conclusion of a contract, information required or used for performing a contract, and information about This may include health data and information about third parties, for example about hereditary diseases in a family. We generally collect this data from you, from contractual partners and from third parties involved in the performance of the contract, but also from third-party sources (for example credit information providers) and from public sources. We generally keep this data for 10 years from the last contract activity or from the end of the contract. This period may be longer where necessary for evidentiary purposes, to comply with legal or contractual requirements, or for technical reasons.
Contract data includes information about the conclusion of the contract, about your contracts (including contracts with healthcare providers, vendor agreements, patient service agreements), for example, the type and date of conclusion, information about the contract (for example its duration) and the performance and administration of the contracts (for example information related to billing, customer service, technical assistance and enforcement of contractual claims). Contract data also includes information about complaints and changes to a contract, as well as information about customer satisfaction that we may collect, for example, through surveys. Contract data also includes financial data, such as credit information (meaning information that allows us to draw conclusions about the likelihood that receivables will be paid), tax forms for vendors, information about reminders and debt collection. We receive this data partly from you (for example when you make payments), but also from credit agencies and debt collection companies and from public sources (for example a commercial register).
Other data: We also collect data from you in other situations. For example, data that may relate to you and is processed in relation to administrative or judicial proceedings. We may also collect data for health protection reasons (for example as part of our health protection concept) and clinical research. We may obtain or create photos, videos and sound recordings in which you may be identifiable (for example for our press releases or with our security cameras) for which we may seek additional consent. We may also collect data about who enters certain buildings and when, or who has access rights (including in relation to access controls, based on registration data or visitor lists, etc.), who participates in events or clinical trials, and who uses our infrastructure and systems and Moreover, we collect and process data about our shareholders and other investors, in addition to business relationship data, including information for registers, in connection with the exercise of their rights and events (for example general meetings). The retention period for this data depends on the processing purpose and is limited to what is necessary. This ranges from a few days for many security cameras, to a few weeks for contact tracing and visitor data, which is typically kept for 3 months, to several years or more for reports about clinical trials and events with images. Data relating to you as a shareholder or investor is kept in accordance with corporate law, but in any case for as long as you are invested.
Much of the data set out in this Section 3 is provided to us by you (through forms, when you communicate with us, in the context of the conclusion of a contract, when you use the website, etc.). You are not obliged or required to provide us with data, except in certain cases, for example within the framework of binding health protection concepts (legal obligations). If you wish to enter into contracts with us or use our services, you must also provide us with certain data, in particular business relationship data, contract data and registration data, as part of your contractual obligation so that we can perform the contract accordingly. When using our website, the processing of technical data cannot be avoided. If you wish to gain access to certain systems or buildings, you must also provide us with registration data.
We provide certain services to you only if you provide us with registration data, because we or our contractual partners wish to know who uses our services or who has accepted an invitation to an event, because it is a technical requirement or because we wish to communicate with you. If you or the person you represent (for example your employer) wishes to enter into or perform a contract with us, we must collect business relationship data, contract data and communication data from you, and we process technical data if you wish to use our website or other electronic offerings for this purpose. If you do not provide us with the data necessary for the conclusion and performance of the contract, you should expect that we may refuse to conclude the contract, that you may commit a breach of contract or that we will not perform the contract. Similarly, we can only submit a response to a request from you if we process communication data and – if you communicate with us online – possibly also technical data. Also, the use of our website is not possible without us receiving technical data.
As far as it is not unlawful we also collect data from public sources or receive data from other companies within our group, from public authorities and from other third parties.
The categories of personal data that we receive about you from third parties include, in particular, information from public registers, information that we receive in relation to administrative and legal proceedings, information in relation to your professional functions and activities (so that we can, for example, conclude and process transactions with your employer with your assistance), information about you in correspondence and meetings with third parties, credit information (where we conduct business with you in a personal capacity), information about you that persons related to you (family members, advisors, legal representatives, etc.) share with us so that we can conclude or perform contracts with you or involving you (for example your delivery address, references, powers of attorney), information about compliance with legal requirements such as those relating to fraud prevention and the combating of money laundering and terrorist financing, export restrictions, information from banks, insurance companies, sales and other contractual partners of us about your use or provision of services (for example payments, purchases, etc.), information from the media and the internet about the use or provision of services by you (for example payments made, purchases made, etc.), information from the media and the internet about you (where appropriate in a specific case, press reviews, clinical research, etc.), your address and potentially interests and other socio-demographic data (especially for marketing and research purposes) and data in relation to the use of third-party websites and online offerings where such use can be linked to you.
4. For what purposes do we process your data?
We process your data for the purposes explained below. Further information is set out in Sections 11 and 12 for online services. These purposes and their objectives represent interests of us and potentially of third parties. You can find further information on the legal basis of our processing in Section 5.
We process your data for the purposes of providing our products, devices and ongoing therapy. For this purpose, we use in particular communication data, business relationship data, contractual data and patient health data.
We process your data to deliver our products to your home or to your healthcare provider’s office. We process your data (for example medical records and MRIs) in order to customize and adapt products to your specific medical condition and diagnosis (for example create an array map). We process your data to provide you with initial and ongoing support related to your therapy in your home or healthcare provider’s office (for example technical device support, device compliance monitoring). We process your data to assist you with submitting reimbursement claims to your insurance company.
We process your data for purposes related to communication with you, in particular in relation to responding to inquiries and the exercise of your rights (Section 10) and to enable us to contact you in case of queries. For this purpose, we use in particular communication data, business relationship data, and registration data in relation to offers and services that you use. We keep this data to document our communication with you, for training purposes, for quality assurance and for follow-up inquiries.
The above includes all purposes in relation to which we communicate with you, whether in the context of customer service or consultation, ongoing support for your Novocure therapy, assistance with insurance reimbursement in connection with our products, authentication when using the website, as well as for training and quality assurance (for example in customer service). We further process communication data to enable us to communicate with you by e-mail, telephone, mail and through social media. Communication with you usually takes place in relation to other processing purposes, for example so that we can provide services or respond to an access request. Our processing also serves to document the communication and its content.
We process data for the conclusion, administration and performance of contractual relationships.
We conclude various contracts with our business and private customers, vendors, suppliers, subcontractors and other parties, such as partners in projects or parties in legal proceedings. In particular, we process business relationship data, contract data and communication data and, depending on the circumstances, registration data relating to the customer or the persons for whose benefit the customer has received a service.
In the run-up of a business relationship, personal data – in particular business relationship data, contract data and communication data – is collected from potential customers or other contractual partners (for example in an order form or a contract) or results from a communication. In some cases, this information is reviewed in order to comply with legal requirements.
As part of the performance of the contractual relationships, we process data for the administration of the customer relationship, to provide and claim contractual services (which includes involving third parties), to assist your physician in maintaining appropriate use of our products, for consultation and for customer support. The enforcement of legal claims arising from contracts (debt collection, legal proceedings, etc.) is also part of the performance, as are accounting, termination of contracts and public communication.
We process data for marketing and advertising purposes and relationship management, for example to send patients, customers, and other contractual partners personalized advertising for products and services from us and from third parties. This may happen in the form of newsletters and other regular contacts (by e-mail or telephone), through other channels for which we have contact information from you, but also as part of marketing campaigns (for example events, etc.) and may also include free services (for example invitations, vouchers, etc.). You can object to such contacts at any time (see at the end of this Section 4) or refuse or withdraw consent to be contacted for marketing purposes.
For example, if you consent we may send you information, advertising and product offers from us and in the form of printed material, electronic communication or by telephone. For this purpose, we process in particular communication and registration data. As most companies, we personalize communications so that we can provide you with customized information and offers that meet your needs and interests. We also process data in relation to events and clinical trials.
Relationship management includes addressing existing customers and their contacts. In the context of relationship management, we may also operate a customer relationship management system («CRM») in which we keep the data of customers, suppliers and other business partners that is required for relationship management, for example data about contact persons, relationship history (for example information about products and services purchased or supplied, interactions, etc.), interests, marketing measures (newsletters, invitations to events, etc.) and other information.
All this processing is important to us not only to promote our offerings as effectively as possible, but also to make our relationships with customers and other third parties more personal and positive, to focus on the most important relationships, and to use our resources as efficiently as possible.
We process your data for product development, to improve our healthcare services and operations and for clinical and research development.
We strive to continuously develop and improve our products and services. To this end, we analyze which products are used by which groups of people, for which treatment and in which way, and how new products and services can be designed. We also conduct regular clinical research analysis on our products (for example duration of use, utility, patient treatment outcome and quality assurance). This allows us to better understand how our products are used, to evaluate their effectiveness in the treatment of our clinical patients and as a result to optimize and improve them. To this end, we process in particular business relationship data, behavioral data and preference data, but also communication data and information from customer surveys, polls, studies and other information. We use pseudonymized or anonymized data for these purposes to the extent possible.
We further process your data for market research.
As part of our market research, we may analyze how you navigate through our website to better understand which products interest you (for further details, see Section 11). This helps us understand the market acceptance of existing products and services and the market potential of new products and services. To this end, we process in particular business relationship data, but also communication data and information from customer surveys, polls, studies and other information. We use pseudonymized or anonymized data for these purposes to the extent possible. We may also use media monitoring services or conduct media monitoring ourselves and process personal data in order to conduct media monitoring or to understand and respond to current developments and trends.
We may also process your data for security and access control purposes.
We continuously review and improve the appropriate security of our IT and other infrastructure (for example buildings). Like all companies, we cannot exclude data security breaches with absolute certainty, but we do our best to reduce the risks. We therefore process data, for example, for monitoring, inspection, analysis and testing of our networks and IT infrastructures, for system and error checks, for documentation purposes and in the context of backups. Access controls include electronic system access controls (for example logging into user accounts), as well as physical access controls (for example building access). For security purposes (to prevent and investigate incidents), we also keep access protocols and visitor lists.
We process personal data to comply with laws, directives and recommendations from authorities and internal regulations («Compliance»).
This includes, for example, the implementation of health security concepts or the regulated fight against money laundering and terrorist financing. In certain cases, we may also be required to make certain clarifications about our customers («Know Your Customer») or to report to the authorities. Disclosure of information or reporting obligations, for example in connection with supervisory and tax obligations, also require or entail data processing, for example archiving obligations and the prevention, detection and investigation of criminal offenses and other violations. This also includes receiving and processing complaints and other reports, monitoring communications, conducting internal investigations or disclosing documents to an authority if we have sufficient reasons to do so or are legally obliged to do so. We may also process your personal data in relation to external investigations, for example by a law enforcement or supervisory authority or by a mandated private entity. Furthermore, we process data in order to serve our shareholders and other investors and to fulfill our obligations in this regard. For all these purposes, we process in particular business relationship data, contract data and communication data, but also, under certain circumstances, data from the category of «other data». The legal obligations may arise under Swiss law but also under foreign regulations to which we are subject, as well as self-regulations, industry standards, our own «corporate governance» and instructions and requests from authorities.
We also process data for the purposes of our risk management and as part of our corporate governance, including business organization and development.
For these purposes, we process in particular business relationship data, contract data, registration data and technical data, but also behavioral and communication data. For example, as part of our financial management, we need to monitor our accounts receivable and accounts payable, and we need to avoid becoming victims of crime and abuse, which may require us to analyze data for relevant patterns of such activities. In the context of planning our resources and organizing our operations, we may need to evaluate and process data relating to the use of our services and other offerings or share information about them with others (for example outsourcing partners), which may also include your data. The same applies with respect to services provided to us by third parties. As part of our business development, we may sell businesses, parts of businesses or companies to others or acquire them from others or enter into partnerships, which may also result in the exchange and processing of data (including from you, for example as a customer or supplier or as a supplier representative).
We also process data for reasons of public interest in the area of public health.
This includes, for example, ensuring high standards of safety of our Novocure products and devices, personalizing and tailoring our products to our patients’ specific health condition and diagnosis (for example by creating an array map) in order to provide them with appropriate treatment.
We may process your data for further purposes, for example as part of our internal processes and administration.
These further purposes include, for example, training and educational purposes, administrative purposes (such as managing business relationship data, accounting and data archiving, and testing, managing and continuously improving IT infrastructure), protecting our rights (for example to enforce claims in or out of court, and before authorities in Switzerland and abroad, or to defend ourselves against claims, for example by preserving evidence, conducting legal assessments and participating in court or administrative proceedings), evaluating and improving internal processes. This also includes safeguarding other legitimate interests that cannot be named exhaustively.
5. On what basis do we process your data?
Where we ask for your consent for certain processing activities (for example for the processing of sensitive personal data, for public use of images, for marketing mailings, for advertising management and behavior analysis on the website), we will inform you separately about the relevant processing purposes. You may withdraw your consent at any time with effect for the future by providing us written notice (by mail) or, unless otherwise noted or agreed, by sending an e-mail to us; see our contact details in Section 2. For withdrawing consent for online tracking, see Section 11. Where you have a user account, you may also withdraw consent or contact us also through the relevant website or other service, as applicable. Once we have received notification of withdrawal of consent, we will no longer process your information for the purpose(s) you consented to, unless we have another legal basis to do so. Withdrawal of consent does not, however, affect the lawfulness of the processing based on the consent prior to withdrawal.
Where we do not ask for consent for processing, the processing of your personal data relies on the requirement of the processing for initiating or performing a contract with you (or the entity you represent) or on our or a third-party legitimate interest in the particular processing, in particular in pursuing the purposes and objectives set out in Section 4 and in implementing related measures. This also includes processing your personal data to protect vital interests of data subjects, for reasons of public interest in the area of public health, or for compliance with legal regulations, where compliance is not recognized as a legal basis by applicable data protection law (for example in the case of the GDPR, the laws in the EEA and in the case of the DPA, Swiss law). This also includes the marketing of our products and services, the interest in better understanding our markets and in managing and further developing our company, including its operations, safely and efficiently.
Where we receive sensitive personal data (for example health data, biometric data for identification purposes, data about political opinions, and religious or philosophical beliefs), we may process your data on other legal basis, for example, in the event of a dispute, as required in relation to a potential litigation or for the enforcement or defense of legal claims. In some cases, other legal basis may apply, which we will communicate to you separately as necessary.
6. With whom do we share your data?
In relation to our contracts, the website, our services and products, our legal obligations or otherwise with protecting our legitimate interests and the other purposes set out in Section 4, we may disclose your personal data to third parties, in particular to the following categories of recipients:
Group companies: A list of our group companies can be found here. These group companies may use the data according to this Privacy Notice for the same purposes as we use it (see Section 4). We may also disclose health data to our group companies.
The group companies have access in particular to your business relationship data, contract data and registration data.. If you wish to object to the disclosure and use of data for marketing purposes, you can do so through us (Section 2), even if the processing concerns another group company once data has already been transferred. We also disclose your data to other group companies for certain products and services, for example if certain products and services originate from other group companies where we only coordinate the performance.
Service providers: We work with service providers in Switzerland and abroad who process your data on our behalf or as joint controllers with us or who receive data about you from us as separate controllers (for example IT providers, advertising service providers, security companies, etc.). This may include health data. For the service providers used for the website, see Section 11.
To be able to deliver our products and services efficiently and focus on our core competencies, we procure services from third parties in various areas. These include, for example, IT services, marketing, sales, communication or printing services, facility management, security and cleaning, organizing clinical trials and events, address verification provider (for example to update address lists in case of relocations), fraud prevention measures and services from consulting companies, lawyers, banks, insurers and telecommunication companies. In each case, we disclose to these providers the data they require for their services, which may also concern you. These providers may also use such data for their own purposes, for example information about overdue claims and your payment history in case of credit information agencies or anonymized data to improve their services. In addition, we enter into contracts with these providers that include provisions to protect data, where such protection does not follow from the law.
Contractual partners including customers: This refers to customers (for example service recipients) and our other contractual partners as this data disclosure results from these contracts. If you work for one of these contractual partners, we may also disclose data about you to that partner in this This may include health data. These recipients also include contractual partners with whom we cooperate or who carry out advertising for us and to whom we may therefore disclose data about you for analysis and marketing purposes (these may again be service recipients, but also sponsors and online advertising providers). We require these partners to send you or display advertising based on your data only with your consent (for online advertising, see Section 11).
If you act as an employee for a company with which we have concluded a contract, performance of this contract may require us to tell the company, for example, how you have used our service. Cooperation partners and advertising partners receive selected business relationship data, contract data, behavioral data and preference data from us so that they can carry out non-personal analyses in their fields (for example about the number of our customers who have viewed their advertising) and, on the other hand, so that they can use data for advertising purposes (including targeting you). For example, advertising partners should be able to communicate with selected other customers of us and send advertising to them about us.
Authorities: We may disclose personal data to agencies, courts and other authorities in Switzerland and abroad if we are legally obliged or entitled to make such disclosures or if it appears necessary to protect our interests. This may include health data. These authorities act as separate controllers.
Examples are criminal investigations, police measures (for example health protection concepts, the fight against violence, etc.), regulatory requirements and investigations, legal proceedings, reporting obligations and pre-court and out-of-court proceedings, as well as legal obligations to provide information and to cooperate. Data may also be disclosed if we wish to obtain information from public bodies, for example in order to justify a request for in information or because we need to say about whom we require information (for example from a register).
Healthcare provider and other persons: We share your information with your healthcare provider as may be necessary in connection with your Novocure therapy, as well as with third parties insofar as necessary to pursue the purposes set out in Section 4, for example service recipients, family members, research organizations, the media and associations in which we participate or if you are included in one of our publications.
Other recipients include, for example, healthcare providers, family members or other persons identified by you, healthcare payers, delivery recipients or third-party payees specified by you, coroners, medical examiners, funeral directors, research organizations, persons involved in administrative or legal proceedings, or other third parties in relation to agency relationships (for example if we share your data with your lawyer or your bank). If we cooperate with the media and share materials with them (for example photos), this may also affect you depending on the circumstances. The same applies if we publish content (for example photos, interviews, quotes, etc.) on our website or in our other publications. As part of our business development, we may sell businesses, parts of businesses or companies to others or acquire them from others or enter into partnerships, which may also result in the disclosure of data (including from you, for example as a customer or supplier or as a supplier representative) to those persons involved in these transactions. In relation to communicating with competitors, industry organizations, associations and other bodies, data may be exchanged that also affects you.
All these categories of recipients may involve third parties, so that your data may also be disclosed to them. We can restrict the processing by certain third parties (for example IT providers), but not by others (for example authorities, banks, etc.).
In addition, we enable certain third parties to collect personal data from you on our website and at events organized by us (for example press photographers, providers of tools on our website etc.). Where we have no control over these data collections, these third parties are sole controllers. If you have concerns or wish to exercise your data protection rights, please contact these third parties directly. See Section 11 for the website.
7. Is your personal data disclosed abroad?
As explained in section 6, we disclose data to other parties. These are not all located in Switzerland. Your data may therefore be processed in Switzerland, elsewhere in Europe and in the United States; in exceptional cases, in any country in the world.
We belong to Novocure Limited, a global group of affiliates with databases in different countries. Personal data we collect may be transferred, stored and otherwise processed to various destinations outside the European Economic Area (“the EEA”), including countries whose data protection provisions are not comparable to those in the EEA countries in which your personal data has been collected or provided. Novocure has an international presence and for contractual or medical purposes must also share your data with so-called third countries within the Novocure Group, in particular to Novocure Inc., which has offices in Portsmouth NH, Malvern PA, New York NY, (USA). Insofar as a recipient of your data is located in a country without adequate statutory data protection, we require the recipient to undertake additional measures to comply with data protection (for this purpose, we use the current European Commission’s standard contractual clauses, which can be accessed here, here, here and will use the revised European Commission’s standard contractual clauses, which can be accessed here, once they will enter into force), unless the recipient is subject to a legally accepted set of rules to ensure data protection and unless we cannot rely on a derogation. A derogation may apply for example in case of legal proceedings abroad, but also in cases of overriding public interest or if the performance of a contract requires disclosure, if you have consented or if data has been made available generally by you and you have not objected against the processing.
Many countries outside of Switzerland or the EEA currently do not have laws that ensure an adequate level of data protection under the DPA or the GDPR. The contractual arrangements mentioned compensate for this weaker or missing legal protection to some extent. However, contractual precautions cannot eliminate all risks (namely of government access abroad). You should be aware of these remaining risks, even though they may be low in an individual case, and we take further measures (for example pseudonymization or anonymization) to minimize them.
Please note that data exchanged via the internet is often routed through third countries. Your data may therefore be sent abroad even if the sender and recipient are in the same country.
8. How long do we process your data?
We process your data for as long as our processing purposes, the legal retention periods and our legitimate interests in documentation and keeping evidence require it or storage is a technical requirement. You will find further information on the respective storage and processing periods for the individual data categories in Section 3, and for cookies in Section 11. If there are no contrary legal or contractual obligations, we will delete or anonymize your data once the storage or processing period has expired as part of our usual processes.
Documentation and evidence purposes include our interest in documenting processes, interactions and other facts in view of legal claims, inconsistencies, IT and infrastructure security requirements and demonstrating good corporate governance and compliance. Retention may be a technical requirement if certain data cannot be separated from other data and we therefore need to keep it with it (for example in case of backups or document management systems).
9. How do we protect your data?
We take appropriate security measures in order to maintain the required security of your personal data and ensure its confidentiality, integrity and availability, and to protect it against unauthorized or unlawful processing, and to mitigate the risk of loss, accidental alteration, unauthorized disclosure or access.
Technical and organizational security measures may include encryption and pseudonymization of data, logging, access restrictions, keeping backup copies, giving instructions to our employees, entering confidentiality agreements, and monitoring. We protect your data that is sent through our website in transit by appropriate encryption. However, we can only secure areas in our control. We also require our data processors to take appropriate security measures. However, security risks can never be excluded completely; residual risks are unavoidable.
10. What are your rights?
Applicable data protection laws grant you the right to object to the processing of your data in some circumstances, in particular for direct marketing purposes, to profiling carried out for direct marketing purposes and to other legitimate interests in processing.
To help you control the processing of your personal data, you have the following rights in relation to our data processing, depending on the applicable data protection law:
- The right to request information from us as to whether and what data we process from you;
- The right to have us correct data if it is inaccurate;
- The right to request erasure of data;
- The right to request that we provide certain personal data in a commonly used electronic format or transfer it to another controller;
- The right to withdraw consent, where our processing is based on your consent;
- The right to receive, upon request, further information that is helpful for the exercise of these rights.
If you wish to exercise the above-mentioned rights in relation to us (or with one of our group companies), please contact us in writing, at our premises or, unless otherwise specified or agreed, by e-mail; you will find our contact details in Section 2. In order for us to be able to prevent misuse, we need to identify you (for example by means of a copy of your ID card, unless identification is not possible otherwise).
You also have these rights in relation to other parties that cooperate with us as separate controllers – please contact them directly if you wish to exercise your rights in relation to their processing. You will find information on our key partners and service providers in Section 6 and additional information in Section 11.
Please note that conditions, exceptions or restrictions apply to these rights under applicable data protection law (for example to protect third parties or trade secrets). We will inform you accordingly where applicable.
In particular, we may need to continue to process and keep your personal data in order to perform a contract with you, to protect our own legitimate interests, such as the assertion, exercise or defense of legal claims, or to comply with legal obligations. To the extent legally permitted, in particular to protect the rights and freedoms of other data subjects and to safeguard legitimate interests, we may also reject a data subject request in whole or in part (for example by redacting content that concerns third parties or our trade secrets).
If you do not agree with the way we handle your rights or with our data protection practices, please let us or our Data Protection Officer (Section 2) know. If you are located in the EEA, the United Kingdom or in Switzerland, you also have the right to lodge a complaint with the competent data protection supervisory authority in your country. You can find a list of authorities in the EEA here: https://edpb.europa.eu/about-edpb/board/members_en
You can reach the UK supervisory authority here: https://ico.org.uk/global/contact-us/. You can reach the Swiss supervisory authority here: https://www.edoeb.admin.ch/edoeb/en/home/the-fdpic/contact.html.
11. Do we use online tracking and online advertising techniques?
We use various techniques on our website that allow us and third parties engaged by us to recognize you during your use of our website, and possibly to track you across several visits. This Section informs you about this.
In essence, we wish to distinguish access by you (through your system) from access by other users, so that we can ensure the functionality of the website and carry out analysis and personalization. The technologies we use are designed in such a way that you are recognized as an individual visitor each time you access the website, for example by our server (or third-party servers ) that assign a specific identification number to you or your browser (so-called «cookie»). This data may also be combined with other data to be analyzed on a personally identifiable or non-identifiable basis.
Cookies are individual codes (for example a serial number) that our server or a server of our service providers or advertising partners transmits to your system when you connect to our website, and that your system (browser, cell phone) accepts and stores until the set expiration time. Your system transmits these codes to our server or the third-party server with each additional access. That way, you are recognized even if your identity is unknown.
Other technologies may be used to recognize you with some likelihood (i.e. distinguish you from other users), such as «fingerprinting». Fingerprinting combines your IP address, the browser you use, screen resolution, language settings and other information that your system tells each server, resulting in a more or less unique fingerprint. This makes it possible to go without cookies.
Whenever you access a server (for example when you use a website or an app, or because an e-mail includes a visible or invisible image), your visits can therefore be «tracked». If we integrate offers from an advertising partners or a provider of an analysis tool on our website, they may track you in the same way, even if you cannot be identified in a particular case.
We use these technologies on our website and may allow certain third parties to do so as well. However, depending on the purpose of these technologies, we may ask for consent before they are used. You can also set your browser to block or deceive certain types of cookies or alternative technologies, or to delete existing cookies. You can also add software to your browser that blocks certain third-party tracking. You can find more information on the help pages of your browser (usually with the keyword «Privacy») or on the websites of the third parties set out below.
We distinguish the following categories of «cookies» (including other technologies):
- Necessary cookies: Some cookies are necessary for the functioning of the website or for certain features. For example, they ensure that you can move between pages without losing information that was entered in a form. They also ensure that you stay logged in. These cookies exist temporarily only («session cookies»). If you block them, the website may not work properly. Other cookies are necessary for the server to store options or information (which you have entered) beyond a session (i.e. a visit to the website) if you use this function (for example language settings, consents, automatic login functionality, etc.). These cookies have an expiration date of up to 24
In addition to marketing cookies, we use other technologies to control online advertising on other websites and thereby reduce advertising wastage. You may access this website to exercise your choices about cookies and similar technologies: http://aboutads.info/choices. For example, we may transmit the e-mail addresses of our users, customers and other persons to whom we wish to display advertisements to operators of advertising platforms (for example social media). If these persons are registered with them with the same e-mail address (which the advertising platforms determine by a matching process), the providers display our advertisements specifically to these persons. The providers do not receive e-mail addresses of persons who are not already known to them. In case of known e-mail addresses, however, they learn that these persons are in contact with us and the content they have accessed.
We may also integrate additional third-party offers on our website, in particular from social media providers. These offers are deactivated by default. As soon as you activate them (for example by clicking a button), their providers can determine that you are using our website. If you have an account with the provider, it can assign this information to you and thereby track your use of online offers. The providers process this data as separate controllers.
We currently use offers from the following service providers and advertising partners (where they use data from you or cookies set on your computer for advertising purposes):
- Google Analytics: Google LLC is the provider of the service «Google Analytics». For the purposes of the GDPR and the DPA, Google Ireland Ltd. is the controller (both «Google»). Google tracks the behavior of visitors to our website (duration, page views, geographic region of access etc.) through performance cookies (see above) and on this basis creates reports for us about the use of our website. We have configured the service so that the IP addresses of visitors are truncated by Google in Europe before forwarding them to the United States and then cannot be traced back. Google provides us with reports and may therefore be considered our processor, but it also processes data for its own purposes. Google may be able to draw conclusions about the identity of visitors based on the data collected, create personal profiles and link this data with the Google accounts of these individuals. You should assume that this processing takes place if you consent to the use of performance cookies. Data is stored within Google Analytics for a maximum of 50 months. Information about data protection with Google Analytics can be found here and if you have a Google account, you can find more details about Google’s processing here.
- [additional service providers, advertising partners such as Facebook if Custom Audiences is used, some of which have specific requirements on how to inform website users, etc.].
12. What data do we process on our social network pages?
We may operate pages and other online presences («fan pages», «channels», «profiles», etc.) on social networks and other platforms operated by third parties and collect the data about you described in Section 3 and below. We receive this data from you and from the platforms when you interact with us through our online presence (for example when you communicate with us, comment on our content or visit our online presence). At the same time, the platforms analyze your use of our online presences and combine this data with other data they have about you (for example about your behavior and preferences). They also process this data for their own purposes, in particular for marketing and market research purposes (for example to personalize advertising) and to manage their platforms (for example what content they show you) and, to that end, they act as separate controllers.
We receive data about you when you communicate with us through online presences or view our content on the corresponding platforms, visit our online presences or are active on them (for example publish content, submit comments). These platforms also collect technical data, registration data, communication data, behavioral data and preference data from you or about you, among other things (see Section3 about these terms). These platforms usually perform statistical analysis of the way you interact with us, how you use our online presences and our content or other parts of the platform (what you view, comment on, «like», forward, etc.) and combine this data with other information about you (for example information about your age and your gender and other demographic information). In that way, they create profiles about you and statistics on the use of our online presences. They use this data and profiles to display to you our or other advertisements and other personalized content on the platform and to manage the behavior of the platform, but also for market and user research and to provide us and other parties with information about you and the use of our online presence. We can control the analysis that these platforms generate regarding the use of our online presence to some extent.
For further information on the processing of the platform operators, please refer to the privacy information of the relevant platforms. There you can also find out about the countries where they process your data, your rights of access and erasure of data and other data subjects’ rights and how you can exercise them or obtain further information. We currently use the following platforms:
- LinkedIn: On LinkedIn we operate the page https://www.linkedin.com/company/novocure-inc. The controller for the operation of the platform for users from Europe is LinkedIn Ireland Unlimited Company, Dublin, Ireland. Its privacy notice is available at www.linkedin.com/legal/privacy-policy. Some of your data will be transferred to the United States. You can object to advertising here: linkedin.com/psettings/advertising-data. With regard to the data collected and processed when visiting our site for «page insights», we are joint controllers with LinkedIn Ireland Unlimited Company, Dublin, Ireland. As part of page insights, statistics are created about the actions visitors perform on our site (comment on posts, share content, etc.). This is explained at https://www.linkedin.com/legal/privacy-policy. It helps us understand how our page is used and how to improve it. We receive only anonymous, aggregated data. We have agreed to our data protection responsibilities according to the information on https://legal.linkedin.com/pages-joint-controller-addendum.
- Twitter: On Twitter we operate the account https://twitter.com/novocure. The controller for the operation of the platform for users from Europe is Twitter International Company, Dublin, Ireland. Its privacy notice is available at twitter.com/en/privacy. Some of your data will be transferred to the United States. You can object to advertising here: twitter.com/settings/ads_preferences.
13. Can we update this Privacy Notice?
This Privacy Notice is not part of a contract with you. We can change this Privacy Notice at any time. The version published on this website is the current version.